Operational Lease
With an operational lease, each device has a contract that starts and ends on fixed dates. Missing the end date usually costs money: extra rent, penalties, or a device returned in a hurry. Device Inventory Manager keeps track of every contract and tells you in time.
Rental data
A device is considered rented when it has a Rental Company. The other fields are the Rental Contract number, the Purchase Date (start of the contract) and the Rental Period in months. The expiry date is the purchase date plus the period.
Fill them in on the device page (see Editing Device Fields) or, for a whole delivery, import them from the leasing company's file (see Import). The list of rental companies is managed by Inside Technologies: ask support to add yours if it is missing.
The Operational Lease tab
Open Rentals / Assets › Operational Lease.
| Element | Content |
|---|---|
| Counters | Total devices, on lease, assets, inactive. |
| Leased Devices, Rental Companies, Asset Devices, Device Status | How the devices are split by lease, leasing company, asset flag and lifecycle status. |
| Rental Expiry Schedule | Contracts expiring month by month over the next 12 months. |
| Processor Age, CPU Production Year, RAM Distribution, Device Type | How old and how powerful the rented devices are. |
| Rental Expirations | The devices whose contract expires in the chosen Period (next 3, 6 or 12 months). |
Before a contract ends
When a contract is close to its end, you usually decide for each device whether to return it, redeem it or extend the contract. Useful information:
- Processor Age and RAM Distribution: old processors and little memory are good reasons to return a device rather than keep it;
- the Fleet Assessment: a score and a recommended action for each device;
- the warranty expiry, shown in the General tab.
When the device leaves the fleet, update its Status: Sold if redeemed and sold, Decommissioned if scrapped. If it goes back to the leasing company and leaves Microsoft Intune, migrate it to an extra device to keep its history (see When a Device Leaves Intune).
Being warned
- The Alerts of the Dashboard list rental contracts that expire in the next 45 days.
- Email Notifications can send a periodic summary of expiring contracts.
- The Operational Rental export lists all rentals with their deadlines (see Export).