# Employee Offboarding When an employee leaves, the offboarding records the return of each device, its condition, and makes the devices available again. Nothing is lost: the history of who had each device stays on the device. ## Starting an offboarding 1. Open **Staff Management** › **Employee Offboarding**. 2. Select the employee. An offboarding requires a **confirmed** onboarding: the devices to return are those of the onboarding. 3. The **Offboarding Procedure** page opens with the list of devices assigned to the employee. If an offboarding is already in progress for the employee, it opens that one. ## Recording the returns For each device the employee gives back, click return and choose its **Device condition**: | Condition | Use it when | | --- | --- | | **Good** | The device works and can be reassigned. | | **Damaged** | The device has physical damage. | | **Defective** | The device does not work properly. | | **To Evaluate** | IT has to check it. | Add notes about the return if needed and confirm. The return date is recorded. ## Completing the offboarding 1. Write any final information in **Offboarding Notes (IT)**. 2. Optionally enter the **Employee personal email**: a personal, non-company address that receives the report of the offboarding, since the company mailbox is usually closed when the person leaves. 3. Click **Save and Complete Offboarding**. When the offboarding is completed: - the returned devices move to the **Parked** status, ready to be reassigned; - they are no longer assigned to the employee; - the report is sent to the personal email, if entered; - the offboarding becomes **Completed**, with the name of who completed it and when. ## The devices afterwards A parked laptop is often wiped and removed from Microsoft Intune. If it stays out of Intune for a while, migrate it to an extra device to keep its history: see [When a Device Leaves Intune](https://wiki.cyberguard.srl/dim/devices/device-leaves-intune.md). When it is enrolled again for a new employee, its data comes back to the Intune device automatically. ## Permissions **Device Assignment Offboarding** (see [Users & Permissions](https://wiki.cyberguard.srl/dim/administration/users-and-permissions.md)).