# Staff Management When someone joins the company, HR asks IT for an account and a laptop; IT prepares the devices and hands them over; when the person leaves, the devices must come back. **Staff Management** follows this whole cycle and keeps a record of who received what, and when it was returned. Open it from the Dashboard (**Assignments**) or the sidebar.  | Card | Who uses it | Guide | | --- | --- | --- | | **HR Request** | HR, to ask IT to onboard or offboard people. | [HR Requests](https://wiki.cyberguard.srl/dim/staff-management/hr-requests.md) | | **Employee Onboarding** | IT, to assign devices to a new employee and get the employee's confirmation. | [Employee Onboarding](https://wiki.cyberguard.srl/dim/staff-management/onboarding.md) | | **Employee Offboarding** | IT, to collect the devices of a person who leaves. | [Employee Offboarding](https://wiki.cyberguard.srl/dim/staff-management/offboarding.md) | | **Assignment Status** | IT and managers, to see the devices assigned to each person. | [below](#assignment-status) | | **Settings** | Administrators: device types, locations, departments and email. | [Settings](https://wiki.cyberguard.srl/dim/staff-management/settings.md) | Each card has its own permission, so HR can open requests without seeing the IT procedures (see [Users & Permissions](https://wiki.cyberguard.srl/dim/administration/users-and-permissions.md)). Staff Management sends emails to employees and to IT: configure [SMTP](https://wiki.cyberguard.srl/dim/administration/smtp.md) first. Without it, the page shows *Email notifications are not active*. ## The cycle 1. HR opens an **onboarding request** with the details of the new employee. 2. IT receives the request by email, creates the account and the [onboarding](https://wiki.cyberguard.srl/dim/staff-management/onboarding.md), adds the devices and sends them to the employee. 3. The employee confirms receipt from the link in the email. 4. When the employee leaves, HR opens an **offboarding request**. 5. IT runs the [offboarding](https://wiki.cyberguard.srl/dim/staff-management/offboarding.md): records the return of each device and its condition. The devices become available for the next person. You can also start from step 2 without an HR request. ## Assignment Status **Assignment Status** lists every person with devices assigned: how many Intune devices, extra devices and Inventory assets, the type of procedure (onboarding, offboarding) and its status.  Filter by **Name / Email**, **Type** (with or without onboarding) and **Status**. Click the icon at the beginning of a row to open the person's onboarding or offboarding. | Status | Meaning | | --- | --- | | **Draft** | IT is preparing the procedure. | | **Sent** | The email has been sent to the employee, waiting for confirmation. | | **Confirmed** | The employee confirmed receipt of the devices. | | **Rejected** | The employee reported a problem instead of confirming. | | **Completed** | The offboarding is closed. | | **Cancelled** | The procedure was cancelled. |