# Email Notifications Device Inventory Manager can tell you by email when something needs attention, and send you the portal lists on a schedule. You choose which emails are sent and who receives them. Open **My Tenant** › **Edit** › **Notifications**. Emails are sent only through your mail server: configure [SMTP](https://wiki.cyberguard.srl/dim/administration/smtp.md) first, otherwise the tab shows only a reminder to do so.  The **Configured notifications** table lists every notification with its status, recipients, schedule and next send. Click the pencil icon to change one; its settings open below the table. ## Recipients Every notification has its own **Recipients**: one address per line, up to 20. An address can be a shared mailbox (for example `warranty@contoso.com`) or a person's email, even if that person does not use the portal. Use **Add a portal user…** to add the address of someone who already signs in. Turn **Notification enabled** off to stop a notification without losing its settings. ## Notification types | Notification | When it is sent | | --- | --- | | **New user awaiting approval** | Right away, each time someone from your organization signs in for the first time and waits to be activated. See [Users & Permissions](https://wiki.cyberguard.srl/dim/administration/users-and-permissions.md). | | **Expiries** | A summary on a schedule of warranties, rental contracts or Inventory assets that are about to expire. | | **Scheduled exports** | Portal lists sent on a schedule as a ZIP attachment. | | **Networks almost full** | When an IPAM network goes over the usage threshold you set. See [IPAM](https://wiki.cyberguard.srl/dim/networking/ipam.md). | You see only the notifications for the features included in your subscription. ## Expiries Choose the **Expiry type**: - **Warranty expiring**: devices whose warranty ends soon (see [Warranty](https://wiki.cyberguard.srl/dim/warranty.md)); - **Rental expiring**: devices whose rental contract ends soon (see [Operational Lease](https://wiki.cyberguard.srl/dim/rentals-and-assets/operational-lease.md)); - **Inventory expiry**: Inventory assets that expire soon (see [Inventory](https://wiki.cyberguard.srl/dim/inventory.md)). Then set the **Frequency** (weekly, every two weeks, monthly), the **Day** and **Time**, and the **Days of notice**. An item enters the summary when it is that many days from expiry and stays there until you update its expiry date. Items that expired less than 30 days ago are reported once more. Decommissioned and sold items are excluded. If there is nothing to report, no email is sent. ## Scheduled exports Use them to receive a regular snapshot of your data, for example a weekly list of all devices for the finance team.  1. Under **New scheduled export**, enter the **Recipients**. 2. In **Lists to include**, select the lists you want: devices, applications, compliance, drivers, certificates, Windows updates, warranty, operational rental, assets, extra devices. 3. Choose **Frequency**, **Day** and **Time**. 4. Click **Save**. The email contains one ZIP file with a CSV file per list, covering all your devices. The content is the same as the corresponding [exports](https://wiki.cyberguard.srl/dim/import-export/export.md). If the ZIP is larger than 10 MB, it is not attached and the email asks recipients to download the data from the portal. You can create several scheduled exports, for example one for the finance team and one for the help desk. ## Times and language Times refer to the time zone set in [My Tenant](https://wiki.cyberguard.srl/dim/administration/my-tenant.md#company-information). Emails are written in the **Email language** set in the [SMTP](https://wiki.cyberguard.srl/dim/administration/smtp.md) tab.